Leave of Absence

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4.6 Leave of Absence

Students may apply for a leave of absence without justification provided they have passed examinations that are equivalent to one year of study (60 ECTS credit points) in the program for which they are enrolled – for MSc students the requirement is 30 ECTS credit points.

During the entire duration of their studies, students may have a maximum of one academic year of leave without justification. Applications for leave of absence may be made either once for an entire year, or twice with each period lasting one teaching period. A teaching period can be one 13-week-period or one semester. Leaves of absence may also be sought on special grounds, e.g. due to the birth of a baby, illness or national service.

Students who are in the midst of writing a final project will not be granted a leave of absence unless they have a well-documented, special reason.

Students who fail their third examination attempt in a mandatory course or project or who fail to observe a deadline must obtain dispensation to continue their studies before applying for a leave of absence.

All academic activities must cease during a leave of absence. During the teaching period in which a student is on leave, the student may not attend courses, examinations or submit final projects, irrespective of whether the leave has expired.

During leave of any nature, any funding from the State Education Grants and Loan Scheme (SU) will cease and deadlines within the course of study will be extended by the duration of the leave (calculated in whole semesters).

In order to take part in elections for governing bodies, students must be enrolled the first day of the month in which the election is announced and continue as a student while the election is held.

While on a leave of absence lasting more than six months, students may exercise their right to vote and preserve their electability only if their period of leave expires no later than the commencement of the term in office.

While on leave, students have an obligation to read study announcements regarding the studies published by DTU at www.dtu.dk and CampusNet.

If, during the course of your leave of absence, you are admitted to another study program, you must withdraw from one of the programs when your leave expires, as you may only be enrolled as an active student in one program at a time.

Applications for leave of absence must be sent to the Office for Study Programmes and Student Affairs on uddannelse@adm.dtu.dk no later than three weeks into the period of leave requested.

The application forms are found on Portalen, http://portalen.dtu.dk/Studerende/Blanketter.aspx.


2.7 Specialization Courses, Projects, Portfolio Credit Courses and PhD Courses

2.7.1. Specialization Courses

The contents of a specialization course is agreed between the student(s) and a DTU-supervisor.

Students wishing to enrol in a specialization course must do so at the respective department using an electronic enrolment form which is then submitted to the Office for Study Programs and Student Affairs prior to commencement of classes.

The credit point total for a specialization course may be 5-30 credit points with intervals of 2.5 credit points. 5 credit points are equivalent to 140 hours’ work. It is possible to have a 2, 5 ECTS point specialization course if it is the final element of the programme. In such cases please contact the Study Administration regarding registration of the course.

The project period cannot extend six months. The agreement made concerning a specialization course is binding on both parties but may be amended upon agreement between both parties.

2.7.2. Cooperation with a Company

A specialization course or a project can be undertaken entirely or in part at a company in Denmark or abroad. The academic contents must be agreed with the DTU-supervisor. It is the responsibility of the supervisor to ensure a sufficiently high academic/theoretical level in the project. The project must be documented in a report or similar. The credit point total is based solely on the anticipated workload entailed by the project such that the duration of the placement with the company does not in itself carry any credit points.

It is up to students themselves to find a company, but many departments have contacts at several companies. We recommend that projects carried out in cooperation with companies be undertaken in the final portion of the studies.

In DTU’s project and internship database students can also find company projects.


Students are recommended to draw up a proposal to be signed jointly by the student, supervisor and company since all three parties must be in agreement as to the project.

The particulars of the proposal should set out the principal details of the project: project title/abstract, specific assignments, expected working hours/hours of attendance, length of stay with the company. Should the company insist upon non-disclosure and access to use rights from the project two separate agreements can be made with the student and DTU respectively.

Each department has a person responsible for contracts who can assist the project supervisor with the preparation of such agreements, see Portalen.


During a project placement with a company, the insurance taken out by PF does not provide coverage. See section 1.4.b, Insurance during Individual Projects.

2.7.3. Portfolio Credit Courses

By registering for a Portfolio Credit course, BSc and MSc students have the opportunity to obtain a maximum of 10 ECTS credits in the elective courses group for competencies acquired after their admission to DTU, for example acquired through work experience, starting own business, online courses, etc. Students will typically register for a Portfolio Credit course after the competencies have been achieved.

In the Portfolio Credit course, the students account for the academic/professional competencies acquired in a written report. The competencies must be at the same or at a higher level than the level the students would otherwise achieve on the study programme. A Portfolio Credit course can be equivalent to 5, 71⁄2 or 10 ECTS credits. The students must register for the Portfolio Credit course at a department, and each student must be assigned a DTU supervisor, who determines the evaluation and assessment form.